College of Business Alumni Board Constitution and By-Laws

Article I: Name

The name and title of this organization shall be the Loyola University New Orleans Joseph A. Butt, S.J., College of Business Alumni Board of Directors, hereafter referred to as the “College of Business  Alumni Board.”

Article II: Mission

Guided by the Jesuit principles of men and women with and for others, the College of Business Alumni Board is organized  to foster a spirit of union among the College of Business  alumni and thus carry into their fields of endeavor a spirit of cooperation and fellowship; to establish and maintain an effective relationship between the College of Business, its Dean and faculty, and its alumni; to provide a vigorous body for supporting and promoting the growth, development and welfare of the College of Business  and the activities of its students; and to plan, organize, support, and execute programs for College of Business alumni.

Article III: Membership

Membership on the Board of Directors shall be open to all persons who attended at least four semesters (hereafter referred to as alumni) while maintaining good standing in the College of Business. The composition of the Board of Directors shall include a combination of undergraduate and graduate College of Business alumni. The Dean of the College of Business and the Director of Alumni Relations shall be permanent, non-voting, ex-officio members of the Board. The Board of Directors shall  maintain at least fifteen (15) members, in addition to the Dean and Director, at all times.

Article IV: Officers

The officers of the organization shall include a President and President-Elect. The officers shall serve terms of two (2) years, beginning on the first day of August of each year (hereafter referred to as the board year).

Article V: Committees

The Board of Directors shall establish standing committees of the Board to ensure that the key functions of the College of Business and the College of Business Alumni Board of Directors are addressed. Committees may be formed as necessary by a simple majority vote of the Board of Directors. Committee members shall be formed annually at the beginning of each board year. The committees shall be chaired by a member of the Board, but may include alumni and friends who do not currently serve on the Board of Directors. The President shall appoint the chair of each committee who will serve for a one-year term. Chairs may be reappointed by the President to an additional one-year term. The chair of each committee shall report at the general meetings of the Board of Directors. Each committee shall consist of at least three (3) members of the Board of Directors.

Section 1: Committee Duties and Responsibilities

a. The Golf Committee will be responsible for the planning, execution, and support of the Annual College of Business Alumni Golf Tournament. The Golf Committee shall be formed each year at the first meeting of the board year. The committee shall meet as needed to conduct the business and affairs of the Golf Committee, and in addition shall meet upon the call of the chair or at the request of any three (3) members of the committee. Reasonable notice of any committee meeting shall be provided to all the members.   

b. The Luncheon Committee will be responsible for the planning, execution, and support of the Annual College of Business Administration Alumni Luncheon. The Luncheon Committee shall be formed each year at the first meeting following the conclusion of the luncheon. The committee shall meet as needed to conduct the business and affairs of the Luncheon Committee, and in addition shall meet upon the call of the chair or at the request of any three (3) members of the committee. Reasonable notice of any committee meeting shall be provided to all the members.

c. The Nominating/By-Laws committee shall be responsible for soliciting and reviewing nominations for all regular elections and any special elections for replacement of officers and directors due to resignation or other reasons. The committee shall be responsible for reviewing the By-Laws and recommending changes. The chair of the committee shall submit any recommended changes to the Board for its consideration and approval. The Nominating/By-Laws Committee shall be formed each year at the first meeting of the board year. The committee shall meet as needed to conduct the business and affairs of the Nominating/By-Laws Committee, and in addition shall meet upon the call of the chair or at the request of any three (3) members of the committee. Reasonable notice of any committee meeting shall be provided to all the members. The committee may meet by conference call when deemed necessary.

d. The Networking Committee shall be responsible for assisting Loyola’s Career Development Center in meeting the needs of students and/or alumni who are seeking employment.

e. Ad Hoc Committees may be formed by the Board of Directors as it deems necessary. Ad Hoc Committees will function as directed and exist for the period of time directed.  

Section 2

Each member of the Board is expected to serve on at least one of the standing  committees each year.

Article VI: Elections and Nominations                                      

Section 1

The President shall publish a notice to the Loyola community requesting nominations for directors in the spring of each year.  The notice shall direct that  all nominations be sent to the Director of Alumni Relations who shall confirm that each candidate meets membership requirements. No later than May 1 of each year, the Director of Alumni Relations shall distribute the nominations to the Nominating/By-Laws Committee for consideration. The Nominating/By-Laws Committee shall thereafter meet and recommend to the Board a slate of candidates for election as officers and directors of the organization. The President shall then present the slate of officer and director candidates for consideration and ratification by a majority vote of those present at the June meeting of the Board. The new officers and directors shall begin their term of service at the first meeting after August 1st following their election.

Section 2

It shall not be necessary to vote for the President of the Board of Directors, as the President-Elect shall automatically succeed to this office.  In the event the President-Elect is not able to succeed to the office of President, the Nominating/By-Laws Committee shall present to the Board of Directors their recommendations for a new President and President-Elect.

Section 3

All vacancies occurring on the Board of Directors may be filled for the unexpired term of service by a vote of the Board upon the recommendation(s) of the Nominating/By-Laws Committee.

Section 4

Directors may serve a maximum of two (2) consecutive terms of three years. Directors that have completed six consecutive years of service will be eligible to be reelected to the Board after a period of three (3) years.

Section 5

The College of Business Alumni Board shall have one representative from its Board serve a one-year renewable term on the Loyola University New Orleans Alumni Association Board. This representative shall be recommended by the Nominating/By-Laws Committee for the approval of the Board of Directors.

Article VII: Meetings of the Board                                         

Section 1

The Board shall meet as needed to conduct the business and affairs of the organization, and in addition shall meet upon the call of the President or at the request of any five members of the Board. Reasonable notice of any Board meeting shall be provided to all the members of the Board.

Section 2

Seven (7) voting members shall constitute a quorum of the Board for conducting its business. All business may be approved by a majority vote of those present at a meeting unless otherwise specified. Proxies shall not be allowed. Participation by telephone and/or video conferencing shall be allowed.

Section 3

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern meetings of the Board in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the Board may adopt.

Section 4

Each Director is expected to make every effort to attend each of the Board meetings. Directors who have two consecutive unexcused absences may be removed from the Board by a vote of the Board upon the recommendation of the Nominating/By-Laws Committee, and it shall be considered that the Director has resigned. The Nominating/By-Laws Committee shall determine the adequacy of excuses. The Nominating/By-Laws Committee shall recommend persons to fill vacancies created by any such resignation. Such nominees are subject to Board approval. Volunteer participants on committees will be subject to the same level of attendance expectations.

Article VIII: Repeal or Amendment of the Bylaws

These By-laws may be repealed or amended at any meeting of the Board of Directors by a majority vote of the directors in attendance, provided that at least 30 days written notification is provided to the members of the Board of any proposed amendment.

Article IX: No Conflict With Other Bylaws

The By-laws of the Board shall not conflict with the bylaws or policies of the Alumni Association of Loyola University New Orleans, the College of Business, or the University.

Article X: Annual Fund Commitment

All Directors serving on the College of Business  Board of Directors are expected to participate financially in the annual fund as part of their membership requirement with at least some portion designated to the College of Business.

Article XI: Transition Rules                                           

Section 1

These By-Laws shall become effective upon the vote of the Board of Directors.

Section 2

All members of the Board of Directors serving under the By-Laws in existence prior to the adoption of these By-Laws shall serve until the end of their term as determined under those By-Laws. All members interested in serving a second term under these By-Laws may self-nominate for the open positions.

Section 3

The first Board election held under these By-Laws and during each election held thereafter shall be conducted once annually during the June meeting.